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TOPS AGM 2025

Registration by November 25, 2024

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Dear Members and Friends,

We are excited to announce that Dubai has been chosen as the location for our 25th Annual General Meeting (AGM). The event will take place at the Park Hyatt from 2-5 March 2025.

In these changing times, T.O.P.S. believes that working together and sharing experiences are essential for finding new opportunities in the freight forwarding industry. Our annual meeting is a chance for you to reconnect with fellow members, discover new business opportunities, and explore the full potential of your business in a relaxed, social environment.

We’ve chosen Dubai and the Park Hyatt as our venue, providing a dynamic and elegant setting for our event. Dubai’s advanced infrastructure, reputation as a global business centre, and strategic location with excellent flight connections make it easily accessible from various regions. We’re confident that this 3-day gathering will be a valuable experience, offering great opportunities for networking, and growth.

We look forward to seeing you there!

Registration is now open, and we encourage you to register early and latest by November 25th, 2024

You may register and confirm your attendance via the REGISTRATION LINK or by sending an email to alexia@tops-logistics.com

We look forward to seeing you all in Dubai! 

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REGISTER NOW

SCHEDULE

PROGRAM

DAY 1 | SUNDAY MARCH 2, 2025

Arrival, Registration, Welcome evening

TimeEventVenue
18:00
Welcome Cocktail Reception

Marina Island

19:30
Welcome Dinner

Marina Island

DAY 2 | MONDAY, MARCH 3, 2025

Morning Meetings, Futuristic Afternoon

TimeEventVenue
09:00 – 10:30
One to One Meetings

Creek Ballroom A

10:30 – 11:00
Coffee Break

Ballroom foyer

11:00 – 12:30
One to One Meetings

Creek Ballroom A

12:30
Lunch Break

TBA

14:00
Discover Tomorrow: An Afternoon at Dubai’s Museum of the Future (more info provided below)

Museum of the Future – Where The Future Lives

Free evening

DAY 3 | TUESDAY, MARCH 4, 2025

Full Day One to One Meetings

TimeEventVenue
09:00 – 10:30
One to One Meetings

Creek Ballroom A

10:30 – 11:00
Coffee Break

Ballroom foyer

11:00 – 12:30
One to One Meetings

Creek Ballroom A

12:30 – 13:30
Lunch Break

TBA

14:00 -15:30
One to One Meetings

Creek Ballroom A

15:30 – 16:00
Coffee Break

Ballroom foyer

16:00 – 17:30
One to One Meetings

Creek Ballroom A

19:30
Dinner

Golf Function Terrace

DAY 4 | WEDNESDAY, MARCH 5, 2025

One to One Meetings

TimeEventVenue
09:00 – 10:30
One to One Meetings

Creek Ballroom A

10:30 – 11:00
Coffee Break

Ballroom foyer

11:00 – 12:30
One to One Meetings

Creek Ballroom A

MEETING PACKAGE

Rates are valid for those who register before November 25th, 2024, and make payment within 5 days from their registration.

After this date, meeting package may be subject to reviewal in accordance with the rate of exchange at that time.

Single

EUR 1495,-

Includes:

  • 3-night accommodation in Deluxe Marina or Skyline View Room
  • Daily breakfast served at Hotel Restaurant
  • Wireless internet
  • Cocktail Reception (Sun)
  • 2 Dinners (Sun, Tue)
  • 2 Lunches (Mon, Tue)
  • Conference amenities and meeting coffee breaks
  • Taxes and Service Charge

Double / Twin

(2 persons sharing 1 room)

EUR 1165,- per person

Includes:

  • 3-night accommodation in Deluxe Deluxe Marina or Skyline View Room
  • Daily breakfast served at Hotel Restaurant
  • Wireless internet
  • Cocktail Reception (Sun)
  • 2 Dinners (Sun, Tue)
  • 2 Lunches (Mon, Tue)
  • Conference amenities and meeting coffee breaks
  • Taxes and Service Charge

Spouse / Partner

EUR 895,-

Includes:

  • 3-night accommodation in Deluxe
  • Marina or Skyline View Room
  • Daily breakfast served at Hotel Restaurant
  • Wireless internet
  • Cocktail Reception (Sun)
  • 2 Dinners (Sun, Tue)
  • Taxes and Service Charge

Airport transfer is not included and is to be reserved separately. See below for more information.

CHECK-IN & CHECK-OUT TIME

Check in time is 15:00

Check out time is 12:00 noon

Please note if early check-in is required, rooms need to be pre-booked a day before arrival. 

Late check-out:

Between 12:00 – 18:00: 50% charge of room rate will apply.

After 18:00: Full room rate will apply.

EXTENDED STAY: SPECIAL CORPORATE RATES

For those interested in extending their stay, we have secured a special arrangement with the hotel to offer our corporate rates for up to four additional nights before or after our event. These discounted rates are exclusive and confidential, so they cannot be published or shared publicly.

If you’d like to take advantage of this offer, please contact alexia@tops-logistics.com directly to receive the rates for your extended stay.

REGISTER NOW

ADDITIONAL INFORMATION

Important things you need to know

GETTING TO THE HOTEL

The Park Hyatt is approximately 5 km (about 3 miles) from Dubai International Airport (DXB).

Airport transfer service can be arranged at AED 210,00 (+/- EUR 50,00) per car per way.

The airport transfer is not included in the package fee and will be charged to your room.

Please let us know at time of registration if this service is required.

CANCELATION POLICY

The resort enforces a rigorous cancellation policy, which we are obligated to follow.

If a cancellation occurs, the following cancellation policy and fees will apply.

In the event of a cancelation which occurs:

  • Before 90 days of expected arrival:
    20% of the package fee will be due.
  • Between 89 days and 60 days:
    50% of the package fee will be due.
  • Between 59 days and 30 days:
    80% of the package fee will be due.
  • Between 29 days and arrival:
    100% of the package fee will be due (no refund)

VISAS

Tourist visas are required by all persons entering the United Arab Emirates with the exception of citizens from the following countries:

Andorra, Austria, Australia, Belgium, Brunei, Canada, Denmark, Finland, France, Germany, Great Britain, Greece, Hong Kong, Iceland, Ireland, Italy, Japan, Korea, Liechtenstein, Luxembourg, Malaysia, Monaco, Netherlands, New Zealand, Norway, Portugal, San Marino, Singapore, Spain, Sweden, Switzerland, USA, Vatican City, Poland, Slovenia, Slovakia, Czech Republic, Lithuania, Hungary, Latvia, Estonia, Malta, Cyprus, Croatia, Russia, Romania and Bulgaria.

Park Hyatt Dubai can arrange transit or tourist visas for a processing fee of AED 367.50 per person. To process the visa, we require the following details and requirements:

  • Electronically scanned colour copies of passports are required for clarity and ease of processing. The document size should be less than 30 kilo byte, and the passport should have at least 6 months of remaining validity.
  • Digital colour passport size picture in JPG or GIF format, not larger than 40 kilo bytes (i.e. colour standard passport picture or ID picture)
  • The application for visa will be forwarded to the immigration department upon completion of requirements maximum 7 days prior to the arrival. The visa process takes 4-5 working days excluding Friday, Saturday, and Public Holidays.

Please note that visa approval is subject to the Dubai Immigration Department and visa charges are non-refundable in case of cancellation, rejection, or no show. The visa issued will be valid for a single entry only and is not a multiple entry visa. The visa is valid for flight arrivals to United Arab Emirates only.

DISCOVER TOMORROW

AN AFTERNOON AT DUBAI’S MUSEUM OF THE FUTURE

During our conference, we’ve opted for a unique afternoon activity that takes a break from sports and team building. We will have the opportunity to visit the Museum of the Future in Dubai, an architectural marvel and a hub of innovation. At the Museum, you can expect to explore exhibits that showcase the latest advancements in technology and sustainability. Engage with interactive displays that challenge your imagination and offer insights into the future of our planet. With themes ranging from space exploration to climate change solutions, this visit promises to inspire!